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Submission Guidelines

The Editorial Process

  1. As the author, you may submit a document using our Submission Form.

  2. An editor is assigned to the document.

  3. The editorial team then decides if the document is suitable for publication in the current Poplar & Ivy edition, or a future edition.

  4. You will be notified about the decision.

  5. The editorial team conducts an initial review of the document.

  6. You will then receive the reviewed edits via email alongside a deadline for a final submission.

  7. You will then submit the final version of your document.

  8. The document goes through the final copy editing process.

  9. Finally, your article is published.

Pre-Submission Inquiries
If you are unsure as to whether your work is within the scope of the given themes of Poplar & Ivy, you can email the Editor in Chief at with a pre-submission inquiry, providing an abstract and brief description of the article. 


Initial Submission
Documents should be submitted via our Submission Form. Each new submission is read by the editor who then assigns it to an associate editor. You should identify whether the work described in the document has been previously discussed with any of the editorial team members.


Content Type
Short articles are between 800-1000 words, and features are between1200-1500 words. Articles focus on policy, science and society or purely scientific issues relating to the theme of the publication. Articles by single authors or small groups of authors are preferred. Publication themes are usually commissioned by the editorial team, but proposals for individual features are welcome. Proposals should be of immediate interest to a broad readership and should be written in an accessible, non-technical style. All media including figures, diagrams and pictures are encouraged. Short articles can include up to 5 references, and features can include up to 15 references.

Final Format Requirements
Poplar & Ivy's audience consists of people and scientists from diverse backgrounds. Authors should give careful thought to their style in such a way that their main message is communicated clearly. Technical jargon should be avoided as much as possible and clearly explained whenever used. Abbreviations should be avoided, and should be defined at their first occurrence when used. Articles should begin with a striking statement, followed by an overview of the topic of the paper. The background, rationale and main conclusions relating back to the theme of the issue should be clearly explained. Titles should be concise and written in a language that will be readily intelligible to a general audience. We strongly recommend that authors ask a colleague within a different discipline to review the article before submission, in order to identify any terminology that may be difficult to non-specialist readers. Please use American English spelling throughout your document.


Abstracts should be 150 words or less, written clearly and concisely in American English, and include the title of the article, the authors' first and last name, their organization if applicable, and the city and country. Abbreviations and citations should not figure in the abstract. Figures and tables should not be included. Abstracts should be carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission, in order to avoid last-minute changes.

Document Text
All text content must be provided in a single file, prepared using Word (.doc format). Media, such as figures or pictures, should be placed within the document in their corresponding location with credit to the source and a caption underneath. Uploaded media names should match corresponding captions.

The text document file should include the following parts, in order: a title page with author affiliations and contact information (the corresponding author should be identified with an asterisk); a 200 character summary of the article, the full article, and references.


Author's Biography

If you wish your biography to be included with your document, insert it at the top of your document with a desired profile photo. Your written biography must be under 100 words.


All references must be cited in the APA format. For specific guidelines please refer to the APA 7th Edition guidelines.

Image Captions
Image captions begin with a brief title and continue with a short description of each panel and the symbols used if applicable. The legend should also show any applicable credits. Any copyrighted material should be cited in the APA citation format.


High resolution pictures and figures that are relevant to the topic are highly encouraged. Media can include graphical representations of the issue, or pictures of people and places. You should ensure that proper permissions are obtained prior to submitting pictures of people. All media should be submitted in JPEG, TIFF or EPS format, with a minimum width of 800px (optimal is 1920px) and minimum resolution of 150 dpi (optimal is 300 dpi). The file size for each media item should be less than 10 MB.

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